Contact Person's Name *

First Name

Last Name

Address *

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Primary Phone *

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Alternate Phone

(###)

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Location(s) Desired *

Rec Center Gyms are only rented outside of HRC operating hours.

Marcy Allenbaugh Conference Room (Large Room) 1-60 people

Dale Allenbaugh Conference Room (Small Room) 1-20 people

HRC Rec Center - Gym #1 - outside operating hours only with approval

HRC Rec Center - Gym #2 - outside operating hours only with approval

HRC Rec Center - Gym #3 - outside operating hours only with approval

13th St. Gym (at the Old Hays High)

Glassman Batting Cage

Other

Building Hours *

Please keep the following building hours in mind when renting a facility at the Rec Center: Fall/Winter/Spring Hours (Sept. 1 - May 31) Monday - Friday: 8 am - 9 pm Saturday: 9 am - 5 pm Sunday: 1 pm - 5 pm Summer Hours (June 1 - Aug. 31) Monday - Thursday: 8 am - 9 pm Friday: 8 am - 7 pm Saturday & Sunday: 1 pm - 5 pm

I have read the building hours, and my rental is within these hours

CARPET POLICY *

We ask that you use caution with food and drink on the carpeted areas (Dale Allenbaugh Conference Room and hallway of Marcy Allenbaugh Conference Room. If, after your party, there are stains we can not remove with our normal cleaning, you will be charged the professional cleaning fee to have them removed.

I have read and agree to the Carpet Policy

Payment *

I understand that the Hays Recreation Commission (HRC) office will call within 2-3 business days to confirm the date and COLLECT FULL PAYMENT over the phone. If not paid at that time I understand the date requested is NOT secured and will not be until paid in full. If there is no answer and/or message is left reservations will be held for ONE (1) business day, after which the HRC will assume the requestor is no longer interested in renting and the rental request will be canceled. PLEASE REMEMBER IT IS FIRST COME - FIRST PAID! IF YOU DON'T PAY WHEN WE CALL YOUR RESERVATION TIME IS OPEN TO THE PUBLIC AND COULD BE TAKEN BY SOMEONE ELSE!

Payment

Acknowledgement *

I have read, understand, and agree to the dates, times, and locations stated above. This facility request form is not considered as confirmation. Upon approval from the Superintendent, a confirmation letter will be mailed to the address listed above. I understand and agree to the terms of the Policies & Procedures for use of the Hays Recreation Center, a copy of which is available upon request. FACILITY RESERVATION IS PENDING UNTIL APPROVED BY HRC STAFF!

I AGREE

STAFF ONLY - Staff Comments - When called, messages left, if message left how long is the hold (till 5pm that day, noon next day), etc. _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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STAFF ONLY - Room Rental Amount

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STAFF ONLY - PAID VIA:

STAFF ONLY - Staff who placed on Calendar

STAFF ONLY - Superintendent/Office Manager Signature

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STAFF ONLY - Confirmation Letter Sent