CARPET POLICY
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There is to be NO food or drinks on the carpeted area in the Leisure Center. If, after your party there are stains you will be charged the professional cleaning fee to have them removed.
Parent Name
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Birthday Child's Name
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First Name
Last Name
Birthday Child
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Boy
Girl
Birthday Child will be turning?
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Address
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Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
Phone
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(###)
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####
Alternate Phone
(###)
###
####
Email
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Time Desired
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Friday 5-7pm
Saturday 10 am - noon
Saturday 1 - 3 pm
Sunday 1 - 3 pm
Age Range of Children
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Adults Expected
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Choose party theme (go to https://www.haysrec.org/parties for Theme Descriptions)
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Tiny Tot Funland: 1-4 year olds - $65
Imaginary Explosion: 2 & older - $65
Fast Fun Frenzy: 5 & older - $65
Sports Spectacular: 5 & older - $65
Payment
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I understand that the Hays Recreation Commission (HRC) office will call within 1-3 business days to confirm the date and COLLECT FULL PAYMENT over the phone.
If not paid at that time I understand the date requested is NOT secured and will not be until paid in full.
If there is no answer and/or message is left reservations will be held for ONE (1) business day, after which the HRC will assume the requestor is no longer interested in renting and the rental request will be canceled.
PLEASE REMEMBER IT IS FIRST COME - FIRST PAID! IF YOU DON'T PAY WHEN WE CALL YOUR RESERVATION TIME IS OPEN TO THE PUBLIC AND COULD BE TAKEN BY SOMEONE ELSE!
READ AND AGREE:
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Terms & Conditions:
*The fee is required to hold the date and time requested for the party. Your reservation will not be placed into our system until all forms have been submitted and fees paid. A confirmation letter with your party details will be sent within 5 business days after the deposit is processed through our system. Full payment of additional options for the party is due no later than 7 business days prior to the party. Refunds are only given to those canceling 5 business days proper to the party, no exceptions.
*Headcount due no later than 3 days prior to the party! IF YOU WILL HAVE MORE THAN THE MAX OF 15 CHILDREN WE MUST KNOW 7 DAYS IN ADVANCE!
*Building users will be responsible for: Setting up the tables and chairs (arrangement of rooms), taking down tables and chairs, thorough clean up & sweeping trash.
* Clean-up of the facility will be required immediately following its use. Set up and clean up must be accomplished within the times listed on the reservation form.
*Any decorating, coverings, or changes to the facilities should be discussed and put in writing on the room reservation request. The use of nails, screws, etc. on tables, walls, floors, ceilings, or equipment is not permitted. Blue low adhesive tape may be used to hang decorations. Placement, relocation, or rearrangement of equipment is not permitted without prior approval.
*The applicant shall be responsible for any damage to equipment or property. If, after an activity, additional janitorial maintenance is required (other than what would be considered normal), the applicant will be charged accordingly. The HRC reserves the right to charge a cleaning deposit in addition to the facility fees.
*Applicants are to use only the facilities or equipment specifically designated on the room reservation request.
*The HRC Board reserves the right to have staff enter all facilities at any time during any and all occupancies and to terminate a room reservation at any time due to an unruly crowd or destruction of property.
*The office telephone and phone in the Leisure Center is a business phone for the Recreation Commission use only.
*Room reservation requests are accepted for the months of April - August beginning April 1st of that year. Reservations for the months of September - March will be accepted starting on September 1st. Any request for rental outside our normal operating hours must be made at least 15 business days prior to the event. Your reservation is subject to the HRC finding a supervisor and is not guaranteed.
*Reservations must be paid at the time the request is made. No event will be placed on the calendar without payment.
*No alcoholic beverages are allowed in the Hays Recreation Center, 12th Street Gym, or Dusty Glassman Ball Fields.
I have read, understand, and agree to the dates, times and locations stated above. This Birthday Party request form is not considered as confirmation. Upon approval from the Program Director, a written confirmation letter will be sent to the contact person.
I understand and agree to the terms of the Terms & Conditions for use of the Hays Recreation Center, as stated on this sheet.
CLICK AGREE AND THEN SCROLL TO THE BOTTOM AND CLICK SUBMIT
STAFF ONLY: PAID AMOUNT/HOW (CC/CK/CA):
STAFF ONLY: Staff Who Placed on BOTH Calendars :
STAFF ONLY: Staff Signature and Date
STAFF ONLY: Program Director Signature
STAFF ONLY: Confirmation Letter Sent Date:
Thank you for submitting your request. You should hear from an HRC Staff member within 1-3 business days to confirm the date and collect payment via credit/debit card over the phone.
If we leave you a message you will have ONE (1) business day to call us back with your card number to ensure your date is held.
PLEASE REMEMBER IT IS FIRST COME - FIRST PAID! IF YOU DON'T PAY WHEN WE CALL YOUR RESERVATION TIME IS OPEN TO THE PUBLIC AND COULD BE TAKEN BY SOMEONE ELSE!
If you have any questions give us a call at 785-623-2650.
