Name of Contact Person
*
First Name
Last Name
Address
*
Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
Phone
*
(###)
###
####
Alternate Phone
(###)
###
####
Email
*
Date Desired
*
Please insert the date you want to rent the facility. If this date is not available we will let you know when we call for payment.
MM
DD
YYYY
What will use the facility for? i.e. Back to School Night, Company Party, etc.
I understand that once attendance reaches 500 at the Aquatic Park or 60 at Wilson Pool no others will be allowed in until someone leaves.
*
Payment
*
I understand that the Hays Recreation Commission (HRC) office will call within 1-3 business days to confirm the date and COLLECT FULL PAYMENT over the phone.
If not paid at that time I understand the date requested is NOT secured and will not be until paid in full.
If there is no answer and/or message is left reservations will be held for 5 business days, after which the HRC will assume the requestor is no longer interested in renting and the rental request will be canceled.
Acknowledgement
*
-Any person/organization/business wishing to reserve the Hays Aquatic Park or Wilson Pool, under the jurisdiction of the Hays Rec Commission, must complete the Pool Rental Form.
-Rental fee MUST be paid in advance of requested date and full payment in full is due within 24 hours of submission of the Pool Rental Application. Refunds will be made in accordance with our Refund Policy.
-Requests for pool rentals must be received two weeks in advance of the requested date. Any exception will be subject to review by the Aquatics Director. Please contact the HRC office for more information.
-Reservations are on a first-come, first-paid basis. Scheduled HRC activities take precedence over private reservations.
-Weather information: No refunds will be granted for cancellations due to weather made after 5 pm (Wilson Pool) or 7 pm (HAP) on the day of the event. Weather cancellation decisions will be subject to the discretion of the Aquatics Director and/or the contact person for the event. The Aquatics Director and/or pool manager reserves the right to cancel an event due to weather at any time. Please contact the Aquatics Director to discuss weather concerns prior to the event.
I have read, understand, and agree to the dates, times, and locations stated above. This facility request form is not considered as confirmation. Upon approval from the Superintendent, a confirmation letter will be mailed to the address listed above. I understand and agree to the terms of the Policies & Procedures for use of the Hays Recreation Center, a copy of which is available upon request. FACILITY RESERVATION IS PENDING UNTIL APPROVED BY HRC STAFF!
STAFF ONLY: Rental Amount and How Paid (CC/CK/CA)
STAFF ONLY: Placed on Calendar
STAFF ONLY: Called Pool who did you tell?
STAFF ONLY: Staff Signature & Date
STAFF ONLY: Aquatics Director Signature
STAFF ONLY: Confirmation Letter Sent Date
Thank you for submitting your request. You should hear from an HRC Staff member within 2-3 business days to confirm the date and collect payment via credit/debit card over the phone.
If we leave you a message you will have 24 hours to call us back with your card number to ensure your date is held.
If you have any questions give us a call at 785-623-2650.
